1. Introduction

Welcome to RemindMe ("we," "our," or "us"). RemindMe is a Discord bot that helps users set and manage reminders using natural language processing. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Discord bot and related services.

By using RemindMe, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our service.

2. Information We Collect

2.1 Information You Provide

We collect information that you voluntarily provide when using our bot:

• Discord User ID: Your unique Discord identifier, automatically provided by Discord when you interact with the bot
• Email Address: When you use the /email or /change-email commands to receive reminder notifications
• Reminder Content: The text, titles, and timing information you provide when creating reminders using the /reminder command
• Timezone Preference: Your timezone setting for accurate reminder scheduling (defaults to UTC if not specified)
• Google Calendar Data (Optional): If you choose to enable Google Calendar integration, we collect a refresh token to sync calendar events with your reminders

2.2 Automatically Collected Information

• Usage Data: Timestamps of when reminders are created, sent, and archived
• Interaction Logs: Records of bot commands you execute for service improvement and debugging
• Technical Data: Information necessary for the bot to function, such as message delivery status

3. How We Use Your Information

We use the collected information for the following purposes:

• Service Delivery: To send you reminder notifications via Discord DM and email at the scheduled times
• Reminder Management: To create, store, update, and delete your reminders as requested
• Natural Language Processing: To process your reminder requests using AI (Groq API) to understand timing and content
• Calendar Integration: To sync reminders with your Google Calendar if you enable this optional feature
• Service Improvement: To analyze usage patterns and improve bot functionality
• Communication: To send you service-related notifications and respond to your inquiries
• Security: To detect, prevent, and address technical issues and abuse

4. Data Storage and Security

We take the security of your data seriously and implement appropriate technical and organizational measures:

• Database: Your data is stored in a secure MongoDB database with access controls and encryption
• Data Retention: We retain your data only as long as necessary to provide our services or as required by law
• Access Control: Only authorized personnel have access to user data, and only when necessary for service operation
• Encryption: Data transmission is encrypted using industry-standard protocols

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

5. Third-Party Services

RemindMe integrates with the following third-party services to provide functionality:

• Discord: We use Discord's API to send you direct messages and interact with you through the bot. Discord's privacy policy applies to their platform.
• Resend: We use Resend to send reminder emails to your provided email address. Resend's privacy policy governs their handling of email data.
• Groq API: We use Groq's AI service to process natural language reminder requests. Your reminder text is sent to Groq for parsing but is not stored by them.
• Google Calendar API (Optional): If you enable calendar integration, we use Google's Calendar API to sync events. Google's privacy policy applies to this data.
• MongoDB Atlas: Our database provider for storing user and reminder data securely.

6. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: With third-party services mentioned above that help us operate the bot (Discord, Resend, Groq, Google, MongoDB)
• Legal Requirements: If required by law, court order, or governmental authority
• Protection of Rights: To protect our rights, privacy, safety, or property, and that of our users
• Business Transfers: In connection with any merger, sale of company assets, or acquisition (users will be notified)

7. Your Rights and Choices

You have the following rights regarding your personal data:

• Access: View your profile and all active reminders using the /profile and /list-reminder commands
• Update: Change your email address using the /change-email command
• Delete: Remove individual reminders using the /delete-reminder command
• Opt-Out: Stop using the bot at any time by not interacting with it
• Data Deletion: Request complete deletion of your account and all associated data by contacting us
• Data Portability: Request a copy of your data in a machine-readable format

To exercise these rights or for any privacy-related questions, please contact us using the information provided in Section 11.

8. Google API Services User Data Policy

RemindMe's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Specifically:

• We only request access to Google Calendar data if you explicitly enable calendar integration
• We use Google Calendar data solely to sync calendar events with your reminders
• We do not share Google user data with third parties except as necessary to provide our service
• We do not use Google user data for advertising purposes
• You can revoke RemindMe's access to your Google Calendar at any time through your Google Account settings

9. Children's Privacy

RemindMe is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us, and we will delete such information from our systems.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by:

• Updating the "Last Updated" date at the top of this Privacy Policy
• Posting a notice in our Discord server or through the bot
• Sending an email notification for significant changes (if you have provided an email)

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

12. Additional Rights for EU and California Residents

For EU Residents (GDPR)

If you are located in the European Economic Area (EEA), you have additional rights under GDPR:

• Right to access your personal data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent at any time

For California Residents (CCPA)

If you are a California resident, you have the right to:

• Know what personal information is collected, used, shared, or sold
• Delete personal information held by us
• Opt-out of the sale of personal information (we do not sell personal information)
• Non-discrimination for exercising your CCPA rights

13. Consent

By using RemindMe, you consent to this Privacy Policy and agree to its terms. Your continued use of the service after any modifications to this Privacy Policy will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.